Rollout under way for ucdenver.edu e-mail addresses
(May 19, 2008) New e-mail addresses are being activated for all UC Denver faculty and staff. But you still will be able to receive e-mail via your old address for the next two years. This e-mail address conversion to ucdenver.edu is part of the overall consolidated university identity and branding work that also will include web addresses, business cards, stationery and building signage.
IT Services will schedule the migration with your department administration and IT contact. A week before, all users in that department will receive an e-mail indicating their migration date. The day before, each user will receive a pop-up on their desktop asking them to leave their computer on because they are being migrated. The day after they will receive another popup indicating they have been migrated along with a list of common tasks they should do (see the bulleted list below).
Again, both your new e-mail address as well as your old e-mail address will continue to deliver e-mail to your Inbox through the end of August 2010. After that time, messages addressed to your old e-mail will be rejected. The other caveat to this change is that your "Reply To" address will be different depending on whether you have been through the domain migration process. E-mail users that have not yet migrated will still have e-mail that is sent from the old e-mail address (e.g., if someone replies to your e-mail message it will be sent to your old e-mail address). Once an e-mail user has been through the migration process, any future e-mails that are replied to will be sent to your new UCDenver.edu address.
What is your new e-mail address:
Our new e-mail naming format for most users is firstname.lastname@ucdenver.edu. However, due to some duplicate faculty and staff names at the Downtown Campus and Anschutz Medical Campus, there are a few e-mail addresses that will require a middle initial as in: firstname.middleinitial.lastname@ucdenver.edu. You can verify your new e-mail address by visiting http://www.administration.ucdenver.edu/admin/its/NewEmailaddressInfo.htm and following the directions. We currently are developing instructions for Macintosh/Entourage.
What you need to do to keep e-mail flowing:
Although IT Services will be automatically making changes to distribution lists and listserves within the UC Denver computing enterprise, there are many common tasks that e-mail users should perform over the next two years to ensure that external e-mail communications are maintained. Some examples are:
- Unsubscribing and re-subscribing to external distribution lists and/or listserves (or changing the e-mail address if possible)
- Updating e-mail addresses for websites where it is used as your login ID
- Updating your e-mail address within publications, submitted forms and/or authored papers
- Sending colleagues a note to ensure their spam filters do not block your new e-mail address
- Adjusting any personal spam filters to accept your new e-mail address
- Adding a note to your e-mail signature line indicating that your e-mail address has changed
- IT Services does NOT recommend using an automatic reply function to notify correspondents of the e-mail address change. Automatic reply functions are often used to propagate SPAM.
If you have any questions regarding these changes, contact the IT Services Helpdesk at 4-HELP.