Finance & Funding Request Resources
Attention!
As of August 28, 2026, New Finance and Funding Guidelines have been approved during the August 28 Student Government Association Senate.
Registered Student Organizations (RSOs) can apply for money through the SGA Finance and Funding Committee. To be eligible, your President, Vice President, and Treasurer must complete the 2025–26 Officer Training on Canvas. The form can be found on MyLynx through your organization’s page.
For help or questions, email the committee at: SGA-finance&funding@ucdenver.edu
You may download the Guideline document here or continue below.
Registered Student Organizations (RSOs) can apply for money through the SGA Finance and Funding Committee. To be eligible, your President, Vice President, and Treasurer must complete the 2025–26 Officer Training on Canvas. The form can be found on MyLynx through your organization’s page. For help or questions, email the committee at: SGA-finance&funding@ucdenver.edu
Types of Budget Requests
Professional Development
On Campus Events
Club Development
Club Marketing and Promotion
You Can Request Money For:
On-campus or virtual events
On-campus club meetings
On-campus marketing and promotion
On- or off-campus professional development
You Cannot Request Money For:
Off-campus club events or meetings
Subscriptions
Items for fundraising (e.g. merchandise you plan to sell for profit)
Items for fundraising (e.g. merchandise you plan to sell for profit)
Prizes
Technology
What to Include in Your Budget
1. Event name and description
2. Date, time, and location (physical or online)
3. Number of expected attendees
4. Event purpose and goals
5. Price quotes, itemization, vendor information (must be tax exempt)
6. Any possible conflicts of interest and justification
Purchasing Rules
- Items must be delivered to your event. No off-campus pick-ups unless you explain why it’s necessary (CU Denver staff will not pick up any items).
- CU Denver doesn’t pay Colorado sales tax. Use the tax-exempt certificate or your items will not be bought. Tax-Exempt Information | University of Colorado
- SGA will not buy goods or services if the vendor does not accept our tax-exempt status.
- All purchases must follow the Green Procurement Policy. SGA Green Procurement Policy.docx
Rules and Limits
- Participation in at least one Student Involvement Fair per semester is required to maintain
eligibility (Requests may be submitted if a Student Involvement Fair has not yet been
held during the semester you are submitting a request).- Participating in other events such as Convocation, individual RSO tabling, etc.
will qualify as a substitute for the Student Involvement Fair, Proof of participation is required. E.g. picture.
- Participating in other events such as Convocation, individual RSO tabling, etc.
Each RSO can have 3 events funded per semester. Note that 6 requests can be submitted
in a semester as long as there are only 3 events per semester.Each RSO can receive up to $5,000 per academic year. Once you reach that amount, you
can’t apply for more in that academic year.- Requests between multiple student organizations are allowed. (e.g. two RSOs attempting
to go over the $5,000 annual limit by submitting two different requests is not permitted.)Expenses being divided amongst the requesting organizations must be clearly
differentiated in the request.
No request for a single On-campus/virtual events, On-campus club meetings, On-campus
marketing and promotion, or on- or off-campus professional development may exceed
$5,000, regardless of RSO collaboration.- An organization will only receive funds for conference registration, excluding other
expenses such as lodging, food, travel, etc.. Should a request for conference registration
exceed $500, the remaining total requested will be funded at a rate of 40%.Total possible allocation = $500 + [(Requested amount - $500) * 40%]
The amount spent on goods, services, etc., is what will be deducted from an
organization’s annual limit, not the amount listed on the request.- If something isn’t bought (procured) within 1 month (30 days) of your event or by May
15, whichever is sooner, the money is no longer available for use or disbursement.
Approved Vendors
- Walmart
- Sam’s Club
- King’s Soopers
- Target
- Amazon
- Safeway
- Great Wall
- EZCater
- Apna Bazaar
- Whole Foods
- Natural Grocers
- 4imprint
- Geiger
- Sticker Mule
- Any pizza Vendor that delivers to campus
Non-Approved Vendors
- Costco
| Type | Amount | Submission Deadline | Presentation Required? |
|---|---|---|---|
| Small | Under $500.00 | 3 weeks (21 days) before the event | Not required (unless requested) |
| Medium | $500.01 - $2,500.00 | 3 weeks (21 days) before event | Yes - to F&F Committee |
| Large | $2,500.01 - $5,000.00 | 6 weeks (42 days) before event | Yes - to F&F Committee (F&F Committee will present to Senate Body) |
Any request over $5,000 will be denied automatically.
2025-2026 SGA Rubric
The tool you need to be successful!
Presenting Your Request
- Presentations can be on Zoom.
- You will have 7 minutes for presentations
- The Finance and Funding committee or Senate will then discuss your request.
- After that, F&F will have 3 minutes to ask questions.
- Voting will immediately commence, and the outcome will be the decision for the request.
Appeals Process
If your request is denied, or the amount is changed, you can appeal through the Judicial Committee.
- Each appeal will be reviewed within 10 business days (Monday-Friday/8:00AM-5:00PM), and the final vote happens at SGA Senate meeting following the Judicial ruling.
- Appeals must be submitted in writing to the Chief Justice via the designated email address or form listed here: SGA-Judicial@ucdenver.edu
- For more information on appeals, please see the following document.
Types of Appeals
- Denial Appeal – You think your request was wrongly denied.
- Allocation Appeal – You disagree with the amount or items approved.
- Classification Appeal– You think your request was wrongly labeled “Medium” or “Large”.
Tips for Approval!
Avoid:
- Missing documents (e.g. quotes or room bookings)
- Altered or copied paperwork
- Inflated prices comparatively
- Unnecessarily large quantities
- Quotes/invoices not mentioned in your request
- Budget requests that only benefit your club and exclude other students
- Minimal details. More information and context make for better presentations.
SGA funding comes from student fees, so events should benefit CU Denver students, not just your club.
If doing a presentation we recommending following the following template, so all requested information is included. This template is being updated and will be soon added to the website.
Check MyLynx and the email of the person submitting the request regularly for updates about your request
Finance & Funding Request Frequently Asked Questions
- Monetary gain
- Preferential treatment through networks or publicity
- Favoritism toward a financially involved party over other equally competitive groups connected to the university
- Expenses being divided amongst the requesting organizations must be clearly differentiated in the request.
A Conflict of Interest (COI) happens when someone requesting funding has a personal, financial, academic, organizational, or relational tie that could affect— or appear to affect— their ability to make an impartial decision.
An unfair advantage from a COI may include:
Any COI must be disclosed in the Budget Request to the Finance and Funding Committee, with details explaining how the conflict exists or could be perceived.
It depends! Some supplies are available for student orgs to rent or use through the CU Denver Club Hub in Tivoli 345. To learn more about what is in stock, stop by or email StudentOrgs@ucdenver.edu.
Requests between multiple student organizations are allowed. (e.g. two RSOs attempting to go over the $5,000 annual limit by submitting two different requests is not permitted.)