Third-Party Sponsor Billing

Overview

The CU Denver | Anschutz Bursar’s Office Third-Party Billing Team manages tuition and fee arrangements between the university and third-party sponsors. A third-party sponsor is any external entity—such as a government agency, private organization, or employer—that agrees to pay all or part of a student’s tuition and/or fees and requires a bill directly from the university.

Examples include:

• Military Tuition Assistance
• State Vocational Rehabilitation
• EdAssist (Various Employers)
• Guild Education (Various Employers)
• Amazon Career Choice
• Prepaid College Plans (FL Prepaid, College Illinois)
• Boeing Learning Together Program
• Various International Sponsors
• Workforce Centers
• Department of Defense (DoD) Health Professions Scholarship Program (HPSP)
• Indian Health Service (IHS) Scholarship Program
• National Health Service Corps (NHSC)
• Nurse Corps Scholarship Program

Note: Sponsor payments are subject to the same IRS 1098-T reporting requirements as other forms of financial aid.

Third-Party Billing Process

1. Document Review: The Third-Party Billing Team reviews submitted billing authorizations (e.g., vouchers, letters of credit) to ensure they meet university guidelines.
2. Conditional Credit: If approved, a conditional credit is applied to the student’s account for the expected sponsor payment.
3. Account Adjustments: If the sponsor’s payment depends on credit hours, course types, or registration status, the student’s account may be adjusted accordingly. A hold may be placed to prevent refunds until after the census date.
4. Invoicing: Sponsors are invoiced starting the week after the census date. Payment is due within 30 days.
5. Reconciliation:
   • If the sponsor pays less, the student is responsible for the remaining balance.
   • If the sponsor pays more, the credit may be increased or refunded (with sponsor approval).
   • If no payment is received by the next term, the conditional credit is reversed, and the student becomes responsible for the balance.

Required Documentation

To ensure timely processing, students must submit the following each term before the census date:

• Sponsored Student Agreement (SSA) Form
  • An SSA is a document submitted by the student within the UCDAccess portal that outlines the terms of sponsorship.
• Voucher, Letter of Credit, Financial Guarantee, or Authorization Letter
  • Attached to the SSA form submitted online in the UCDAccess portal.

Exceptions: Students sponsored by AmeriCorps, VA Chapter 31/33, or CU Denver K–12 Outreach do not need to submit the Sponsored Student Agreement Form.

Student Responsibilities

Students are expected to:

• Submit a Sponsored Student Agreement Form and attach a billing authorization each term before the census date.
• Work directly with your sponsor to obtain and submit all required documents (attached to SSA form)—such as a Voucher, Letter of Credit, Financial Guarantee, or Authorization Letter—by the tuition due date each term.
• Notify the Third-Party Billing Team of any changes to your schedule or sponsorship terms.
• Pay any portion of tuition and fees not covered by the sponsor by the published due date.
• Return any incorrect refunds within 30 days.
• Understand that late submission of documents may result in service charges or holds.
• Provide any additional documentation to your sponsor directly that may be required by your sponsor (e.g., grades, transcripts).

Important: If a sponsor fails to pay, the student is responsible for the full balance. The university will notify the student if additional invoices are needed.

FERPA and Sponsor Communication

Under the Family Educational Rights and Privacy Act (FERPA), the university cannot release a student’s educational records—including billing details—to a third-party sponsor without the student’s written consent. Students must complete the appropriate FERPA release form if their sponsor requires access to this information.

Special Populations & Department Contacts

Some students must initiate the sponsorship process through specific university departments:

Payment Options and Restrictions

Restrictions:

• Third-party sponsors cannot use QuikPay or its authorized users’ function to make payments.
• Third-party sponsors cannot pay via credit card.

Please remit payment immediately upon receipt of this invoice. All payment(s) must reference the invoice number or include a copy of this invoice. 

Payment via ACH or EFT is the preferred payment method. Full account details to remit payment can be located on the cover page of the emailed invoice. 

If using Electronic Funds Transfer: Regents of the University of Colorado, DDC Depository Bursar Office

• Federal Tax ID: 84-6000555
• SWIFT Number: WFBIUS6S

Failure to provide an invoice number with payment will result in delayed payment posting to the student’s account.

NOTE: If paying by check, please make it out to the Regents of the University of Colorado

Please remit the check payment to the following address:

University of Colorado Denver | Anschutz 
Bursar’s Office – Third Party Billing  
Post Office Box 173364  
Campus Box 131  
Denver, CO 80217 

For Department of Defense (DoD) Payments:

• Tax ID or 10-Digit EIN: 84-A6000555 
• 12-Digit EIN: 1846000555A7
• Unique Entity Identifier (UEI): MW8JHK6ZYEX8
• DUNS Number: 0410963140000
• Cage Code: 0P6C1   

College Opportunity Fund (COF)

The College Opportunity Fund (COF) provides a stipend to eligible undergraduate Colorado residents to help cover tuition costs at public institutions. Some sponsors require COF to be applied before they will pay the remaining charges.

Students should:

• Authorize COF through their UCDAccess Portal
• Visit the COF website for more information

If your sponsor requires COF to be applied first, ensure your authorization is submitted and active before the census date.